In the business of event planning, it is easy to get into a creative rut. Ideas are not flowing that readily anymore, and you simply do not know what next to organize. Or maybe the problem is that you are at a loss on how to engage your clients. You will have realized that in the event management world, variety is the spice of life. You need new strategies to help keep your events unique and interesting.
Sitting for hours staring at a podium can get pretty boring for clients. People get tired of a constant routine, and there’s a tendency for them to tune out. This causes distractions, and in the worst case scenario, cause people to leave. This is the stuff of an event planner’s nightmares. It is therefore a very good idea for you to think about how to switch things up.
We at Divria Events are here to help! Here are ten ideas to get you started; meanwhile you can check out our link for organizing a great event here https://divriaevents.com/blog/10-steps-to-orga…undraising-event/.
TEN INTERACTIVE AND SIMPLE IDEAS FOR YOUR EVENTS.
How about a social media event?
In today’s world, for anything to be made relevant, you have to share it on various social media pages like Facebook, and Instagram. Seeing as these media are already the focus of majority of your audience’s focus , why not organize an event especially designed for that purpose?
A century after the first selfie was taken, smart phones and social media have transformed the photograph into a cultural phenomenon. And thanks to social photo booths, your event can stay relevant in the age of Instagram. Social photo booths make it easy for event-goers to take stills, videos, or GIFs, and share the images straight to their social media accounts.
A room full of people quietly listening to a speaker drone on doesn’t resonate with today’s event-goer. That’s why many events are turning to new speaking formats to satisfy attendees.
One such format is campfire sessions. These sessions are led by a facilitator who guides the discussion with one or more experts. Lasting about 30 minutes, these real-time conversations are more engaging and laid-back than formal presentations. And the best part of a campfire session, is that it instantly puts your audience at ease. Imagine sitting around a blazing fire, discussing relevant information and eating snacks. The fire lends a homely effect, and makes for a memorable conference/discussion program.
Interactive food and drink stations.
Imagine the delight attendees will feel as they discover multiple interactive food and beverage stations dotted throughout your event. From a customizable champagne cocktail bar to a live stir-fry station to a wall of donuts, there’s plenty of creative ways to feed your attendees and wow them at the same time.
Unlike traditional catering options, interactive food and drink stations give attendees an opportunity to interact with one another. The connections they make can live beyond your event and improve attendee satisfaction.
Invite a Cover band.
Live performances give your attendees an opportunity to get up and groove to the music. If your event is using a decades theme, then hire a cover band (or if your budget allows it, the real band). Attendees will love being immersed in a throwback to their favorite songs. You can be assured their energy will stay high, thanks to the live act.
Work with the band to develop a set list that will meet or even exceed everyone’s expectation. And make sure they’re willing to engage your audience during the performance. That way, they are fully immersed in the experience.
Customizable swag stations
People love free stuff, but only if it’s actually something they want. Most giveaways end up in the trash can because they’re not useful. A customizable swag station is a surefire way to send them home with swag they’ll keep.
For example, a caricature artist who captures your attendees’ likeness is more likely to help them remember their experience than a branded fidget spinner.
A little friendly competition can liven up your event in no time. Some fun ideas include a scavenger hunt, caption contest, or even a pub-quiz-style trivia game focused on questions about your event’s focus or theme. Weave the contest into your event for maximum impact.
They don’t require attendees to move from their seats. They can be highly adaptable to event themes or ideas and also act as icebreakers if you organize the crowd into teams. Quizzes are a great way to engage the audience, even with large numbers, if you keep it fast paced and have the right MC.
Teams can write the answers down and have scores marked at the end. You could also use an event app or iPad for instant scoring and a leader board of results. You can make fun mini-games such as, the best team name based on the event theme and bonus rounds with giveaways attached. If you use tech you can use images, videos, puzzles and other interactivity and even have time limits and lock out screens so there is no cheating or distraction!
If you have large crowds but minimal space, particularly for staging, you can get on their level by having interactive wait staff. This could be in the form of dancing staff as well as impersonators, roller bladers or wearable tables. Staff could serve food and drinks while interacting with guests. Ideas like this get people talking and act as conversation starters. It also gives memorable ideas and experiences.
One way to handle a large crowd, particularly during panels or Q&A sessions is to use throwable microphones. These not only add a fun element but negate the need for runners. You can get the microphones to attendees quicker, streamlining the session. They also tend to make attendees feel more comfortable and informal. Holding, what is often, a foam cube or shape is so much easier. Rather than an awkward microphone up to their face which can make some feel uncomfortable.
Whether it’s for a dance floor, event entrance or the main hall floor, responsive and interactive flooring can be an interesting idea that is a big hit and makes the venue more engaging without permanent fixtures or adjustments. This can usually be achieved by using projectors and tracking cameras for different effects; some involve moving scenes being displayed with elements interacting with the user as they walk past e.g. a koi pond where the fish swim away when you walk near them. Alternatively, you could have a game where attendees have to run and catch different elements to create a high score, creating an interactive floor game. This could be incorporated on larger floor areas or upscaled to suit interactions with more guests.
Everything from beach balls, balloons, confetti, giant inflatables or even bubbles or fake snow can make the experience more magical and photo worthy, particularly with huge crowds and audiences. Particularly good ideas for concerts or festivals or for the grand finale. If you have two blocks of flat floor seating in front of the stage why not launch two or more, giant, different colored, 6 ft balloons from the back of the hall and see which side can return their balloon(s) back to the stage the fastest?
Event management is all about creativity and innovation. You must be willing to move out of the box in order to create your own unique event experience. And here’s an additional tip: Try combining one or two of the above ideas, and see if you can’t get a killer event that shows off your planning skills perfectly.